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Rental requests for the 2024-25 school year are now being accepted and will be processed around August 5th in Priority order and then according to the date and time received. 

To allow for beginning of the year District and/or school functions, indoor facilities will not be available for use until Monday, September 23rd for Second through Fifth Priority Levels (Scouts, art classes, language classes, after-school enrichment programs, youth athletic leagues, etc.). This does not include Beyond the Bell programs.

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Building and Facilities Rentals

Per Board Policy 8:20, Huntley Community School District 158 invites community groups and organizations to rent our facilities for community programs, sporting events, and other meetings that benefit our communities and schools. Facilities are available during non-school hours when such use does not: (1) interfere with any school function, (2) affect the safety of students or employees, or (3) affect the property or liability of the School District. The use of school facilities for school purposes has precedence over all other uses.

Facility Rental Procedure:

Please read and understand the guidelines for use of school buildings or grounds, especially the sections on insurance requirements, charge for custodian time, cancellations, and billing.

NOTE:  A certificate of liability insurance naming Huntley Community School District 158, 650 Dr. John Burkey Drive, Algonquin, IL 60102 as the certificate holder/additional insured is required. There will be no “Waivers of Subrogation” permitted on the Certificate of Insurance between School District 158 and the renter.

Making Your Request:

All requests must be made on the current Application for Use of Buildings or Grounds form.

For requests with multiple dates, be sure to include a list of the exact dates you are requesting. For example, do not submit a request for the third Tuesday of each month. Here’s a link to the 2024-2025 Yearly Calendar for your reference so as to avoid requesting No School Days, Institute Days, Holidays, Winter Break, Spring Break, and other non-rental dates. In addition, room use immediately after school hours on Early Release dates is not available.

Approval Process:

When the Rental Application is received, the request is checked for the permissibility of the event, the Priority Group classification, and for space availability. Please note the overall process can take up to 5 business days.

No rental event will be considered ‘booked’ until the signed Rental Application has gone through the approval process and a copy of the certificate of liability insurance and any required deposit or full rental payment has been received. 

Please direct all communications regarding your rental request to Lorie Woods, Director of Administrative Services at (847) 659-6107 or by email at [email protected].