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Building and Facilities Rentals

Per Board Policy 8:20, Huntley Community School District 158 invites community groups and organizations to rent our facilities for community programs, sporting events, and other meetings that benefit our communities and schools. Facilities are available during non-school hours when such use does not: (1) interfere with any school function, (2) affect the safety of students or employees, or (3) affect the property or liability of the School District. The use of school facilities for school purposes has precedence over all other uses.

Facility Rental Procedure:

Please read and understand the guidelines for use of school buildings or grounds, especially the sections on insurance requirements, charge for custodian time, cancellations, and billing.

NOTE:  A certificate of liability insurance, listing District 158 as the certificate holder/additional insured as follows: Huntley Community School District 158, 650 Dr. John Burkey Drive, Algonquin, IL 60102, is required for all Priority 2-5 renters. There will be no “Waivers of Subrogation” permitted on the Certificate of Insurance between School District 158 and the renter.

Making Your Request:

All requests must be made on the Application for Use of Buildings or Grounds form.

For requests with multiple dates, be sure to include a list of the exact dates you are requesting. For example, do not submit a request for the third Tuesday of each month. Here’s a link to the 2023-2024 Yearly Calendar for your reference so as to void requesting No School Days, Institute Days, Holidays, Winter Break, Spring Break, and other non-rental dates. Please also note Early Release dates for requests for use immediately after school hours.

Approval Process:

When the Rental Application is received, the request is checked for the permissibility of the event, the Priority Group classification, and for space availability. Please note the overall process can take up to 10 business days.

No rental event will be considered ‘booked’ until after the signed Rental Application has gone through the approval process,  and a copy of the certificate of liability insurance and any required deposit or full rental payment has been received. 

ALL communications regarding your rental request should be directed to Lorie Woods, Director of Administrative Services. Please do not contact the school office, Principal, Athletic Directors, individual coaches (including District 158 coaches), or other renters.

Please contact Lorie Woods at (847) 659-6107 or by email at [email protected] with any questions.